Compare Actual Job Costs to Your Quote While the Job Is Still Active
Keystone brings your quotes, change orders, expenses, documents, and cost codes together, giving your team a clear view of each job without the complexity of traditional construction software.
See how Keystone fits your current workflow—no complicated implementation.
Your job costs should not live in five different places.
Quotes change, receipts arrive late, and important details get buried in spreadsheets, email, folders, and text messages. By the time everything is reconciled, the job may already be over budget.
Costs are entered too late
Receipts and invoices pile up, leaving project managers without a current view of the job.
Changes get disconnected
Quote versions and change orders become difficult to follow when every update lives somewhere different.
Problems appear after the margin is gone
Without a current quote-versus-cost comparison, overruns are often discovered too late.
A clearer path from quote to completed job.
Build the job budget
Create the quote, organize by cost code, track versions and change orders.
Capture what the job costs
Track expenses, upload receipts and invoices, review worker submissions.
See where the job stands
Compare the original quote with approved expenses by cost code.
Build the job budget
Create the quote, organize it by cost code, and keep a record of quote versions and approved changes.
Capture what the job costs
Track expenses, upload receipts and invoices, and let managers review worker submissions.
See where the job stands
Compare the original quote with approved expenses by cost code while the project is active.
See the problem before the job is finished.
Keystone gives owners and project managers one organized view of quote totals, approved expenses, and remaining budget by cost code. Instead of rebuilding the numbers from multiple systems, your team can see where attention is needed.
- Understand quote versus actual costs
- Identify cost codes that need attention
- Keep change orders connected to the job
- Reduce missing and delayed expense information
Focused tools for job cost control.
Everything your team needs to manage quotes, costs, and job records—without the weight of enterprise construction software.
Detailed job quotes
Build comprehensive quotes organized by cost code for each job.
Quote versions
Save and compare quote versions as scope evolves during a project.
Change-order management
Track approved changes separately so they stay connected to the job budget.
Custom cost codes
Use the cost code structure your company already works with.
Job expense tracking
Log expenses against the job and cost code as costs come in.
Quote-versus-actual comparison
See how approved expenses compare to the original quote while the job is active.
Expense approval workflows
Let field staff submit expenses and managers approve them before they affect totals.
Receipt and invoice reading
Upload receipts and invoices to speed up expense entry.
Job document storage
Keep drawings, contracts, receipts, and invoices tied to the right job.
Job timeline
Record notes, milestones, and important events on a job-level timeline.
Notes and milestones
Track decisions, issues, and progress without digging through email.
Job-level task management
Create and assign tasks connected to the job they belong to.
User roles and permissions
Control who can view, submit, and approve job information.
Field expense submission
Let workers submit expenses from the field for manager review.
Manager approvals
Review and approve expenses before they update job totals.
Organized project records
Keep quotes, expenses, documents, and tasks in one place per job.
More organized than spreadsheets. Simpler than heavy construction software.
Spreadsheets
- Familiar
- Manual updates
- Information becomes disconnected
- Difficult for multiple team members
- Problems can be discovered late
Keystone
- Focused job-cost workflow
- Quotes and expenses connected
- Cost-code comparison
- Team submissions and approvals
- Guided setup
Large platforms
- Broad feature set
- Higher implementation burden
- More workflows to configure
- Often more than a growing contractor needs
Simple pricing. No complicated packages.
Keystone
or $1,250 CAD/year Save $250/year
- Unlimited jobs
- Quotes and quote versions
- Change-order management
- Expense tracking
- Quote-versus-cost comparison
- Custom cost codes
- Expense approvals
- Document storage
- Tasks and job timeline
- AI receipt and invoice reader
- User roles and permissions
Start with a two-month free trial after your demo.
Is Keystone right for your company?
Good fit
- You manage several active construction jobs.
- More than one person handles job expenses or documents.
- You use spreadsheets to compare quotes with costs.
- You want clearer job visibility without implementing a large platform.
- Change orders and receipts are difficult to keep organized.
May not be the right fit
- You only need a basic invoicing app.
- You require enterprise accounting or advanced commercial construction workflows.
- You are looking for a complete CRM or complex scheduling platform.
Common questions
Keystone is built for growing general contractors in Canada, typically teams of 5 to 25 people managing several active jobs.
Keystone is designed to improve day-to-day job cost visibility. It does not need to replace the accounting system you use for bookkeeping, taxes, and financial reporting.
Yes. Keystone supports custom cost codes so you can organize jobs the way your company already works.
Yes. Field staff can submit expenses for manager review and approval.
Yes. Managers can review and approve expenses before they update job totals.
Yes. You can store drawings, contracts, receipts, invoices, and other job files directly on each project.
After your demo, you can start a two-month free trial before choosing a monthly or annual plan.
Keystone costs $125 CAD per month or $1,250 CAD per year.
Yes. Keystone is built for general contractors across Canada.
We review how you currently manage quotes and job costs, then walk through Keystone using a relevant example for your workflow.
Stop waiting until the end of a job to understand the numbers.
See how Keystone can bring your quotes, expenses, change orders, documents, and cost codes into one organized workflow.
Book Your DemoTwo-month free trial after your demo · $125 CAD/month